Privacy Notice

The Beaumont Relief in Need Charity Privacy Notice

The Beaumont Relief in Need Charity is a grant giving organisation registered with the Charity Commission. Our charity number is 215594.

The Beaumont Relief in Need Charity is a registered data controller with the Information Commissioner’s Office [ICO]. Our registration number is aaaabbbb.

The object of the charity is to relieve either generally or individually people resident in or near the Parish of Coleorton who are in conditions of need, hardship or distress.

Lawful basis for collecting data

We use the following lawful bases for collecting your data: The trustees of charities are legally responsible for ensuring that charitable funds are properly used. This involves carrying out proper due diligence on those individuals and organisations that receive money from the charity.

What we collect

Data Subjects will be asked to complete an application form, which will include providing a limited amount of Personal Data. The Board of Trustees will assess the application against a list of criteria to determine if the Data Subject is eligible for a grant. Typically, the Personal Data will be:

• Names

• Addresses

• Email addresses

• Telephone numbers

• Brief details of the hardship

We may also request special categories of personal data, for which we will always seek explicit consent, for example: physical or mental health or condition; criminal record; or proceedings for any offence committed or alleged to have been committed.

From time to time we may also ask for you to voluntarily provide additional information as part of surveys or feedback.

If we obtain Personal Data from other sources, we will provide you with this privacy information within one month.

When you visit our website, we collect data about your visit using Google Analytics cookies. Our website is: www.beaumontreliefinneed.org.uk

How we use your information

Your information will only ever be used to help us provide grants.

Your data is stored on the encrypted hard drive of our data protection lead’s laptop computer, which is only accessible to the Trustees of the Beaumont Relief in Need Charity, and it is backed up in the Cloud.

Data sharing

The Beaumont Relief in Need Charity will not share Personal Data with other agencies. If we think that another agency can assist the Data Subject, then we will provide contact details so that the Data Subject can provide any information direct to the agency.

The Beaumont Relief in Need Charity uses external services to perform some of its functions, such as those used to host our website, to provide grants or to send marketing emails. All of these services are based inside the European Economic Area (EEA).

We do use your information to help with the statistics in our reporting. Our reporting never includes personal data or anything that could identify a specific person, only anonymised statistical data that helps us to monitor and improve our operating procedures.

Data retention period

Personal Data will be kept at least for the duration of administering the grant, and no longer than 6 years. We will securely dispose of your Personal Data, and after that point we will retain anonymised data on you for the purposes of reporting.

Marketing

We would like to send you information about news and potential grants relating to the Beaumont Relief in Need Charity. If you wish to receive such information, you need to consent by ticking the opt-in box on our website [www.beaumontreliefinneed.org.uk] or our Privacy Notice.

If you consent to receive marketing information, you can opt out at any time by contacting the Data Protection Lead or by clicking the “Unsubscribe” link at the bottom of our emails. Please note that you will no longer be informed of our services.

We will also communicate directly with you by phone or email to understand how you have benefitted from a Beaumont Relief in Need Charity grant.

Subject access request

You have the right at any time to ask us to confirm that we are processing your data, and to request a copy of your Personal Data. We will not charge a fee, and we will respond within one month. Please contact our data protection lead, Mrs Georgina Raffle, email: info@beaumontreliefinneed.org.uk

Request of right to have data erased

You can request erasure of your Personal Data verbally or in writing. We will respond within 30 days. Please contact our data protection lead, Mrs Georgina Raffle, email: info@beaumontreliefinneed.org.uk.

Please note that we may not be able to erase all your data immediately if, for example, you are still receiving grants, or we are still verifying that a grant has been used correctly. Once your personal data has been erased you will no longer be eligible for grants.

Cookies

Cookies are small text files placed on your computer by websites you visit to help track your behaviour on those sites. For example, we use Google Analytics tracking cookies to understand how you use our site, which allows us to improve the overall website experience.

You can configure your browser to block websites from accepting cookies and to delete any existing cookies that have already been downloaded. However, please note that blocking cookies may stop some features of our website from working correctly.

Please note: Cookies cannot be used to run code or programs, or to deliver viruses to your computer.

You can find out more about cookies on the Information Commissioner’s Office (ICO) website: https://ico.org.uk/for-the-public/online/cookies/

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to this privacy policy

We regularly review our data protection policy, and we will amend this privacy notice as necessary. Our data protection lead will inform you if we plan to use personal data for a new purpose before starting any new processing.

Privacy Notice last updated: July 2020